Organizing events is always a responsible and difficult job: after all, it is necessary not only to carefully plan the event and the program, but also to find a conference hall that will meet all the requirements for a productive and comfortable meeting.
We tell you: how to find a conference hall and what you should pay attention to
How to choose a conference hall and how to organize an exemplary conference.
So, you are organizing an event: team training, seminar, webinar, co-working meeting, or team-building event for employees?
First of all, decide on the number of invited people, because competent seating and, accordingly, the size of a potentially perfect conference hall depend on it.
The most popular types of seating:
• Theatrical type
Perfect type of seating that will fit a large number of people.
Conference participants take their seats in rows, as if in a theater. A passage must be left between the rows for free movement of the speaker and convenient access to the “stage”.
This type of seating does not require clear interaction between conference participants and is perfect for lectures, new product presentations, executive meetings, etc.
• “P” – similar arrangement of chairs
This type of seating is perfect for internal trainings, training and communication between employees.
The participants of the seminar are actually sitting opposite each other, and inside there is a place for free connection and use of the necessary equipment.
• Meeting hall
This type of seating is suitable for meetings, video conferences, discussions and debates.
It is a long table (up to 20 people), with free access to sockets, computers and other digital media.
• School hall
This type of seating is suitable for a small number of people. The participants of such a conference take their seats at improvised desks and mostly do not take an active part in the discussion.
A lecturer or speaker speaks, other participants take notes, write down, make marks in laptops.
• Team tables
The best type of seating for corporate team building, training and communication between divisions, and resembles seating like banquet tables.
• Crescent
Suitable for discussions and communications with a small number of participants. The listeners sit at a round table, leaving a place in the center for digital media, a screen or a projector.
If you are planning a complex and long event, make sure that:
• The conference hall is equipped with the necessary number of chairs for all participants of the event. And also, is it possible to change their location, thereby changing the seating of the participants;
• The room has air conditioning and heating;
• If you want to use different digital media, as well as visual effects, check with the administrator whether the conference hall has the necessary equipment (magnetic marker board, screen, TV, projector, microphones);
• High-speed Internet is precisely the important component that can make your conference successful;
• There should be a sufficient number of sockets in the conference hall, and equipment cords should not prevent the speaker or listeners from moving freely;
• Lighting – is it right for your event?
• Coffee and snacks for coffee breaks. If the conference hall does not have a rest room, make sure that the event participants do not remain tired and hungry.
What should the conference hall be like?
So, the perfect conference hall is:
• Spacious and open, well-lit and ventilated space;
• With mandatory cooling and heating systems;
• A sufficient number of seats;
• The possibility of moving chairs or individual furniture;
• Sufficient number of sockets;
• High-speed Internet;
• The possibility of using additional furniture;
• Availability of additional materials for holding a modern conference (magnetic board, screen, TV, projector, etc.);
• A room for relaxation, or the organization of a separate place for a coffee break.
Conference hall in the Carpathians
The Carpathians are an ideal place for business meetings, training, team building or seminars with the work team, as well as for recreation.
Just imagine: studies or work meetings in a comfortable and spacious conference hall, and in your free time you and the team enjoy relaxation (SPA, swimming pool and saunas) or interesting leisure activities – quests, hikes, picnics or extreme leisure activities.
And all this is surrounded by the original Carpathian mountains, in a picturesque corner – TAOR Karpaty Resort & Spa****.
Our complex has everything you need to make your meeting go as well as possible: high-speed Internet, a modern and convenient conference hall with all the necessary equipment, quality service, delicious cuisine, organization of lunches and coffee breaks, high-quality and interesting leisure for the entire team.
